FAQ

Tutorial videos

Got any questions regarding the functioning of Taskfit?
Check the below section or drop us a mail in case you don’t find the right answer.

 

Getting started

 

What is Taskfit?

Taskfit is a task cloud-based desktop and mobile application. It is offering a top-class solution to the long-existing problem of human multitasking by means of proactively supporting personal work and automatic time-tracking.

How does Taskfit work?

See the ‘How it works’ part on our Using Taskfit’ page. 

Do Taskfit users have to install an application on their computer?

The installation of the Taskfit app is the basic condition of tracking users’ time without manual entry. But no worries, the downloadable component of the app is extremely lightweight and small so uninstallation should be easy in case you decide to do so.

Download Taskfit to your desktop device and follow the installation instructions. In case the installation process doesn’t start immediately please look for the taskfit-install.exe file in your Downloads folder. Once the process is complete, the Task Center will appear on your screen.

How much time will it take to learn the usage of Taskfit?

Just add a couple of tasks and start assigning your files to them. You will notice that Taskfit quickly learns your working habits and you will need to care about its functioning less and less.

User registration: How to login / create a new account?

You can immediately start using Taskfit after logging in (if you already have an account) or signing up (if you are new to our software). In the latter case, you have to provide your name, e-mail address, password and accept our Privacy Policy. Once the registration is complete, the Task Center collecting your tasks launches automatically.

 

The main components of Taskfit

 

How do I start using Taskfit?

When starting to use Task Center, a short tutorial with popup windows will appear to guide you through the first steps of creating a new task and assigning resources to your tasks. It also explains how time tracking happens.

The name of the version of Taskfit (Free, PRO, Business) you are currently using is displayed in the upper left corner of the Task Center.

What actions can I complete in the Task Center?

Clicking on the Show lists icon in the upper left corner shows your Inbox with your own tasks and the list and tasks you share with other users (in case of having a PRO or BUSINESS version).

You can add a new task by clicking on the blue plus button and entering its name in the grey field.

The window icon next to the new task input field opens the Task Viewer panel at the bottom of your screen, where you can check and re-open your recent files and resources (websites, contacts, etc.) that belong to a given task.

The 3 dots icon next to the Task Viewer icon is the Menu of the Task Center enabling you to access the Taskfit portal, where your user Dashboard, Productivity charts, Reports and Settings options can be checked. Also, here you can get the latest software updates, sync your app (the spinning arrow shows when it is happening), provide feedback about your user experience and quit the application, as well.

What do categories mean?

Think about them as an extra way to sort your tasks. You are not limited to the default App and Project categories, you can change them or add your own. Customize to fit your own existing work environment and logic. They are really handy when you use the Report function.

I have found a bug or have a feature request, how can I report it?

Go to the Feedback item in the Task Center’s menu or look for the Feedback link in the Portal’s footer. Please provide as much info as possible, every detail counts. All the information shared with us is 100% confidential.

How does the Task Picker work?

The orange bar on the top of your window lets you assign files and webpages to a task. Hover and click on the Task Picker to create or select the task you want the current file or website to belong to.

Please refer to the Assign files and websites to tasks point on our Using Taskfit page for more information about the Task Picker.

What is the Task Viewer?

The Task Viewer shows all the closed and opened files and webpages you assigned to the given task. Everything is there, click on any item to re-open it.

Please refer to the Do your job, we do (h)ours point on our Using Taskfit page for more information about the Task Viewer.

Settings

 

What can I modify or add in the Settings menu of Taskfit?

Please click on the Settings option in the menu of the Task Center or log into the Taskfit portal and open the Settings option.

Under the Settings – Account menu you can modify your e-mail address, your password, add your Time Zone and the currency you prefer to issue your invoices in.

The Settings – Personal option allows you to set your name, profession, phone number and the Default hourly rate you would be invoicing your customers (PRO version and above).

The Settings – Subscription option enables you to select the Taskfit version fitting your needs the best.

The Settings – Integration menu collects all applications Taskfit cooperates with.

Can I connect any other service to Taskfit?

Sure thing! On the Integration settings page, you’ll have the option to add services like Wunderlist.

 

Tracking time

 

How accurate is Taskfit?

Taskfit is almost perfect in terms of accuracy, it may over or under-report by a couple of seconds occasionally owing to idle detection and missing time allocation for a given application.

How does automatic time tracking work?

Just do your stuff as usual and use the Task Picker on the top of your window to select a task to assign the given file or webpage to. Every time you open the same file or webpage Taskfit will automatically start tracking your time against the selected task.

How is this different from other time tracking applications?

When using the Taskfit desktop app, there is no need to push the start / stop button as our software automatically notices when you start or finish working on a given task.

Can users record time when offline?

Yes, they can, Taskfit works in an offline mode, as well.

How can I add manually measured time?

The mobile app has a manual time tracking (start/stop) feature that allows you to measure time spent apart from your computer.

Also, you can add time manually on the Dashboard’s Session view. Simply click on the empty area marked with a dashed outline between measured sessions and a dialog will open where you can tweak the time and select the wanted task.

 

Reporting

 

Dashboard

The Dashboard provides you an overview of your work week. In the Summary view you see a weekly summary of the tasks you have been working on and the time you spent on each of them. By switching to the Sessions view the Dashboard displays you the length of each session (the time you have been working on a given task without interruption).

Personal productivity

The graphs under the Productivity feature showcase how focused you have been during the selected week.

Reports

You can filter your report based on criteria like Project, Client or Tasks and customize the time period you want to see the report for, too. In the My Hours view your own reports are displayed, while in the Everyone’s Hours option your team members’ reports are available (in case of PRO version or above).

 

Mobile apps

 

Do you have a mobile application for Taskfit, as well?

Yes, our mobile app for Android is downloadable from the Google Play store, while the iOS version is available at the iTunes Store. They both serve as complementary tools to the desktop versions of Taskfit. The mobile app is built around a manual time tracking feature that allows you to measure time spent on long phone calls with clients, travelling to and participating in meetings, keeping presentations.

Using the mobile version

Once you downloaded the mobile app you need to login to it with the same address that you used for your desktop version. This way you make sure that these two cooperate as a team.

Extra functions

Manual time tracking is available only on mobile devices. Each task details panel has a Start timer button. Manual sessions can also be stopped from the Notification drawer on Android or Today area on iOS.
Another great feature is the Call handling, enabling you to add calls’ time to tasks. Once you finish a call on your phone, a notification appears which takes you to the Assign call time screen (also available from the menu), where you can decide to either assign the call time to a task or ignore it.

Synchronized

We’re keeping the mobile and desktop apps in sync, so you can access all your tasks and details on every device of yours. Just like the desktop app, the mobile app can be used in offline mode, too.

 

Subscription and billing

 

How much does it cost?

The basic version of Taskfit is free of charge. Please refer to our Pricing page for further information about the cost of the PRO, BUSINESS and ENTERPRISE editions.

How can I become a Taskfit PRO user?

In case you are already a user of the free version, you need to enter the Taskfit portal and upgrade to Taskfit PRO under the Subscription menu.

If you are new to Taskfit and want to immediately start your experience with the PRO version, please click on the Download button under the PRO icon, create an account, start your subscription on the portal and download the Taskfit app.

In case another PRO user invites you to join his / her team, you would be receiving a link in an e-mail. Please click on the link, create your account and download the Taskfit app.

What extra functions does Taskfit PRO provide?

The PRO version of Taskfit supports teamwork and allows smaller teams (up to 5 users) to share and coordinate their tasks among each other. It can be used for commercial purposes, that is, freelancers and project teams can use it as a basis for external invoicing.

Also, small teams can create lists collecting several correlating tasks and can share them with each other. On top of that, users of Taskfit PRO can export their Reports and share them with external parties.

The extra functions of Report also include the opportunity to filter tasks based on the time measured or money earned with a specific task. In case you forget to assign the resource you have been working on to any task and an empty session appears in your Dashboard, you can manually add the name of the task to it afterwards so no empty slots appears in your Dashboard.

 

Technical

 

Is data stored in a secure environment?

Everything from your passwords to the addresses of your used websites are fully encrypted via AES 256 CBC encryption and we use secure HTTPS communication.

What are the desktop app’s system requirements?

If you can run Microsoft Windows 7 or above then you’re good to go, while the macOS app is downloadable on the 10.10 version or above.

Which browsers are supported?

Currently we support resource recognition on Chrome, Firefox (Windows only), Edge and Safari.

How can I uninstall the Taskfit app?

Always use your operating system’s default feature to uninstall the Taskfit application. Windows: use ‘Uninstall a program’ option in Control Panel. macOS: Drag the app from the Applications folder to the Trash. Android: use the ‘Application manager’ feature. iOS: Tap and hold the icon until it starts to jump around, then tap the X that appears in the top-left corner of the app’s icon.

 

Tips & Tricks


Show path and URL

Do you want to know especially what you have assigned to a task? Hold the Alt key when the Task Picker is open and you’ll see the file path and webpage URL.

Create task in Task Picker

Want to assign a file or webpage to a new task? Do not need to open the Task Center and create the task first. Simply type the task title into the Task Picker’s top field and hit Enter. Task created, assigned, measuring time. Pretty fast, right?

System tray / Menu bar icon

The bar along the top or bottom of your computer screen is the system tray (Windows) or menu bar (macOS). Your system tray or menu bar contains the Taskfit icon, which is where you can find Taskfit menu shortcuts plus the title of the current task.

 

If you didn’t find what you were looking for, please write to support@taskfit.com and we are happy to help!

1. User Registration

Get started with using Taskfit by signing up on our website.

2. Portal Setting Page

You can set or change your settings in the Setup Menu of the Task Center.

3. User Interface Elements

Get familiar with the different elements of our application!

4. Create Task

Create new tasks or modify your existing ones.

5. Pick Task

The Task Picker bar lets you assign your files, webpages, documents, contacts to tasks.

6. Auto Assign

Taskfit is also able to automatically assign your files to your tasks.

7. Create List

You can group your connected tasks to different lists.

8. Rename List

Want to change the name of a previously created list? Here’s how to do it.

9. Delete List

Is there a list you no longer need? Here’s how to delete it.

10. Share List

In case of working on a task as a team the List Sharing function will come very handy.

11. Create a Category

You can categorize your added tasks based on which project or client they belong to. You can create new categories, as well.

12. Layout Selector

Select the layout of Taskfit based on how much details you would like to see on your screen.

13. Basic Task Operation

A couple of further options around your added tasks like renaming, marking completed or adding priority.

14. Check Used Resources

Check and re-open all resources you used to complete a specific task!

15. Download / Install Taskfit

An easy-to-understand guide about how you can download and install Taskfit on your devices.

16. E-mail verification

You will need to verify your new account by clicking on the link we send you via e-mail.

17. Dashboard

You can access your user Dashboard with a simple click in the Task Center.

18. Productivity Measurement

A great tool showing you how productive you have been during your week.

19. Wunderlist Integration

You can integrate Taskfit with Wunderlist with a few easy steps.

20. Google Calendar integration

You can integrate your Google Calendar with our app to import your events, meetings and tasks into Taskfit.