Usage

Tutorial videos

How it works

Task Centre

The main window of the Taskfit client application is the Task Centre, which can be considered a common task list in a very simple approximation. The Task Centre (depending on the settings) starts immediately when you log in to the operating system, or you can start it from the Start menu. By default, the Task Centre is minimised and can be displayed by clicking the Taskfit icon on the taskbar.

Task Selector

The Task Selector appears at the top of the then active window, in the middle, as a narrow coloured bar, and plays a key role in the operation of Taskfit. It allows you to assign the active item (application, file, web page, etc.) to a task.

Read more…

The Task Selector has three states, indicated by colours.

  • Orange: The active item is not assigned to a task, so the time measured for it does not appear in the working time reports either.
  • Light blue: The active item has already been assigned to a task by the user.
  • Dark blue: The active item is automatically assigned to one of the tasks by Taskfit.

By moving the mouse cursor over the coloured bar, the Task Selector drops down and you can see which task the active item is currently assigned to.

Show less

Manual assignment

The active item can be assigned to a task by clicking on the task name, then the task is added to the Assigned Tasks list and Taskfit starts measuring the time for this task.

Read more…

The active item can also be assigned to a task with the chain icon on the right. In this case, the task is added to the Assigned Tasks list, but the measurement continues for the previously selected task, as indicated by the blue clock icon before the task name. In this way, an item can be assigned to more than one task at a time, but time is always measured for only one task. Multiple assignments play a role in supporting Taskfit’s automatic assignment feature.

You can cancel an assignment by clicking the X appearing on the right side of the task.

Clicking the datasheet button that appears on each task opens the task details in the Task Centre.

Show less

Automatic assignment

To keep manual assignments to a minimum, Taskfit often tries to automatically determine which task a newly opened item belongs to. One of the best examples of the utility of automatic assignment is scrolling through the subpages of a site, when it would be very difficult to assign each subpage one by one to your task. In this case, by manually assigning a page, Taskfit automatically assigns similar pages on the website to the same task.

Read more…

The automatic assignment function also takes into account several aspects (e.g. name similarity, URL similarity, previous assignments, etc.) when defining the assigned task, but only decides on the assignment with a sufficiently high probability of a hit.

When an automatic assignment occurs, the Task Selector automatically drops down for a few seconds, showing the user to which task the currently active item has been assigned. If the user considers the assignment to be correct, they have no further action to take, the measurement continues. However, if you do not agree with the task selected by Taskfit, you can override the automatic assignment at any time as described above.

Show less

Recording of working hours

If you have assigned your windows and files used for work to tasks, then you can continue the work in the usual way, you have nothing else to do to automatically record the working hours. Based on the assignments, it is clear for Taskfit which task you are dealing with at a point in time, so it measures time.

Read more…

When switching between items assigned to different tasks, Taskfit detects the task change, which is indicated by dropping down the Task Selector for a few seconds. (No such signal is given when switching between two items assigned to the same task.)

Clicking from one window to another does not change the task immediately to avoid unnecessary switching when the user is clicking through the open windows looking for something. Taskfit only switches time measurement to the newly activated item after 3 seconds. (This time is not lost, since in the meantime the measurement takes place continuously for the previously active element.)

By assigning the item to a task, it is not necessary to rush, you do not lose the measured working time, if you only assign one of your documents to a task after, say, typing half a page. The assignment made in the Task Selector assigns the total time elapsed since the item became active to the selected task, and it is also possible to change the assignments subsequently in the Task Centre.

Show less

Focus modes

Taskfit’s default time measurement based on active computer use is not appropriate for certain situations. Such a situation can be a meeting, when you want to measure the total duration of the meeting for a specific task, regardless of the files and websites opened in the meantime. A similar case may be performing an urgent task when there is no time to pay attention to the correctness of the assignments.

Read more…

Focus modes are used to handle such situations, which can be switched on with the buttons in the yellow bar that appears under the assigned task.

The operation of the two focus modes is similar, both of which affect the assignments of the Taskfit task, but with different strengths:

  • By turning on the Soft Focus mode, all files and web pages that would not otherwise be assigned will be assigned to this task until the focus mode is turned off. So there are no unassigned items left; if the automatic assignment cannot decide, the item will go to this task. Manual assignments are not overwritten.
  • By turning on the Super Focus mode, all files and web pages will be assigned to this task until the focus mode is turned off. In this case, the time of items previously manually assigned to other tasks will also be measured for that task. When the focus mode is turned off, the previous assignments are restored. It is important to know that if you manually assign an item to another task while the Super Focus mode is on, Taskfit will assume that you have switched to another task and will therefore turn off the focus mode.
Show less

Managing tasks

The operation of Taskfit is based on the tasks to be solved, so all time measurements can be linked to tasks in the software. Tasks can be organised into lists as described later; by default, each task belongs to the ‘My Tasks’ list. In contrast to the Task Selector, which only serves to manage the task assignment of the currently active item, it is possible to review and manage all your tasks, to view the measured times, and to modify the assignments in the Task Centre.

Task categories

Task categories have a key role in ensuring that the working time measured by Taskfit is properly presented in reports, so users need to pay special attention to categorising their tasks correctly. The category system is necessary to implement a report segmentation that fits the needs of the company; the categories used to classify tasks appear as dimensions in the working time reports.

Read more…

Categories and category elements can be freely defined in Taskfit. The most commonly used categories are Customer, Project and Cost Centre, but many other classifications are conceivable, such as the type of task.

In the Taskfit Enterprise subscription package, the corporate Administrator and Editors with appropriate authorisations are responsible for creating and managing the task categories available to users. Users can only select category items for certain tasks.

Show less

Task lists

Tasks managed in Taskfit can optionally be organised into lists. On the left side of the Task Centre, you can see the list view where the to-do lists you created (‘Taskfit’ drop-down list) and the to-do lists shared with us by others (‘Shared with me’ drop-down list) appear. In addition to the task lists, the number of tasks that have not yet been closed is displayed.

Weekly Overview

The weekly overview feature allows you to quickly review the working time data recorded by Taskfit. The feature is also available via a quick link from the Taskfit client menu.

Reports

Reports are able to display the logged times of tasks in a more detailed breakdown than the Weekly Overview. Fixed working hours can be filtered and grouped by available categories. On the My Time tab of the Reports page, each user can create reports about their own working hours. Users who have access rights to other users’ working time data can compile reports on the working time of others on the Everyone’s Time tab.

Personal efficiency

TaskFit can compile personalised performance indicators for the user from the times measured for the task. Performance indicators are available on a weekly summary basis. These indicators are also only available to all portal users for their own work.

1. User Registration

Get started with using Taskfit by signing up on our website.

2. Portal Setting Page

You can set or change your settings in the Setup Menu of the Task Center.

3. User Interface Elements

Get familiar with the different elements of our application!

4. Create Task

Create new tasks or modify your existing ones.

5. Pick Task

The Task Picker bar lets you assign your files, webpages, documents, contacts to tasks.

6. Auto Assign

Taskfit is also able to automatically assign your files to your tasks.

7. Create List

You can group your connected tasks to different lists.

8. Rename List

Want to change the name of a previously created list? Here’s how to do it.

9. Delete List

Is there a list you no longer need? Here’s how to delete it.

10. Share List

In case of working on a task as a team the List Sharing function will come very handy.

11. Create a Category

You can categorize your added tasks based on which project or client they belong to. You can create new categories, as well.

12. Basic Task Operation

A couple of further options around your added tasks like renaming, marking completed or adding priority.

13. Check Used Resources

Check and re-open all resources you used to complete a specific task!

14. Download / Install Taskfit

An easy-to-understand guide about how you can download and install Taskfit on your devices.

15. E-mail verification

You will need to verify your new account by clicking on the link we send you via e-mail.

16. Dashboard

You can access your user Dashboard with a simple click in the Task Center.

17. Productivity Measurement

A great tool showing you how productive you have been during your week.

18. Google Calendar integration

You can integrate your Google Calendar with our app to import your events, meetings and tasks into Taskfit.